A master’s thesis must be examined by a single academic specialist a doctoral thesis must be evaluated by two examiners one internal and one external. For doctoral theses, following the successful written examination, there is an oral thesis defence. Examiners are asked to evaluate the thesis according to a number of criteria as indicated in the grid in the thesis examination form. Examiners provide an overall judgment of 'passed' or ‘not passed’, assessing whether or not the thesis fulfills the requirement for the degree, even if minor changes are recommended.

an evaluation of 'passed' should be awarded unless the revisions required are major, such as: the need for a new study, experimentation, or significant additional research or reformulation. Stylistic or editorial changes are not normally considered to be major revisions, but if the quality of the presentation is so poor that extensive rewriting is required, the thesis should not be passed. For a master's thesis, the examiner must be a scholar of established reputation and competence in the field of the thesis research. the examiner may be from inside or outside the university. Units may nominate a member from within the unit who is not in conflict of interest see conflict of interest checklist on the nomination of examiners and thesis submission form . The doctoral external examiner must be a scholar of established reputation and competence in the field of the thesis research.

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They must be from outside the university and normally must hold a doctorate or equivalent. The external examiner must be at arm’s length and have no other conflict of interest see conflict of interest checklist on the nomination of examiners and thesis submission form . The internal examiner is expected to be knowledgeable in the area and topic of the thesis, though not necessarily to the same extent as the external examiner. the internal examiner also serves to ensure that mcgill norms are observed with respect to quality of the thesis. Normally, the internal examiner is a mcgill faculty member but not the supervisor affiliated with the unit in which the thesis originates, but they may also be nominated from other units at mcgill. The student, supervisor s and the unit must agree on the names listed for internal and external examiners.

An academic from the unit , according to internal procedures, must confirm that the examiners are willing to serve prior to submission of the nomination of examiners and thesis submission form. The student submits the signed form along with the thesis to the thesis office of graduate and postdoctoral studies. In exceptional circumstances, a student may elect to submit a thesis without the supervisor’s signature. In such a case which is strongly discouraged graduate and postdoctoral studies should be consulted in advance of the submission and a letter of explanation from the student must accompany the form. As an advisor, as a supervisory committee member, evaluator for progress tracking ? have you previously examined or been examined by the student's supervisor within the last five years , e.g. The former student or former supervisor of the student's supervisor? do you have a former or pending affiliation with the student’s academic unit within the last five years , e.g. Once the thesis has been submitted, no one outside of graduate and postdoctoral studies should attempt to communicate with the examiners regarding the thesis, nor should examiners communicate with one another or with the student or the supervisor s until the examination process is complete.

Any contact with examiners by the supervisor, student or unit after the nomination process constitutes a conflict of interest and the examination process will not go forward. All questions regarding the examination or defence should be addressed to the thesis office. The examiners have a minimum of 4 weeks to evaluate the thesis and return the thesis examination report s.

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When the completed examiners’ reports have been returned to gps, the procedures for master’s theses and doctoral theses are as follows: if the examiner has passed the thesis, gps will send copies of the report to the student, supervisor s , and the unit. The student must make any corrections and/or minor revisions in consultation with the supervisor before final submission. Both examiners must pass the thesis before the examination can proceed to the oral defence.

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Gps will send copies of examiners' reports to all members of the oral defence committee and to the graduate secretary/coordinator of the unit. the student is not to see the reports until after the oral defence. the student will be given copies of all reports and all available copies of the thesis at the conclusion of the defence. The student must make any corrections and/or revisions where required in consultation with the supervisor, or other individual designated by the oral defence committee, before final submission of the thesis. if the thesis has not been passed, see section 7, thesis examination failures. In cases where plagiarism is suspected, the examiner must return the thesis and report the suspected plagiarism, citing sources of the original material that was allegedly plagiarized.

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In cases where plagiarism in the thesis is charged, the thesis examination does not proceed and the case is investigated through a university disciplinary process. unit refers to a department or a school or an institute or a division, in the case of experimental medicine. the following details the regulations surrounding the process of producing, submitting, examining and publishing graduate theses at western. 160 for an overview of processes, services and support relating to theses please visit the current students section thesis for more information. 160 a thesis or dissertation is a formal statement of the theory, source materials, methodology, and findings of a student's major research project. It must be a complete and sufficient document that does not require subsidiary information to substantiate its findings. To fulfill the degree requirement, the thesis and the candidate's oral examination must be assessed and approved by a thesis examination board and meet sgps requirements for thesis form and thesis content.